Job Description

Job Title:Office Administrator / Manager – Exempt / Salary
Location:Springfield, IL
Reports To:SUAA Director of Operations
Employment Type:Full Time
Salary Range:$37,500 – $45,000 (Negotiable)
Submit your resume or inquire about this position by emailing [email protected].
Position Summary / Benefits:
The Office Administrator/Manager plays a key role in supporting the daily operations of SUAA. This position involves a variety of administrative and clerical tasks to ensure efficient and professional service to members, staff, and stakeholders. Over twenty paid holidays annually. Cell phone reimbursement (partial) and hybrid/remote schedule.
Primary Objectives:

• Serve as the first point of contact for SUAA members and the public.
• Manage incoming USPS mail, calls, emails, and correspondence.
• Maintain and update the member database and physical filing system.
• Process remote and onsite deposits in Excel.
• Reconcile membership reports monthly.
• Assist with event planning and coordination.
• Prepare and edit documents, reports, and presentations.
• Update and support financial recordkeeping and invoice processing.
• Process and maintain expense reports.
• Knowledge in creating charts, forms, and flyers via ADOBE and CANVA.
• Making and managing travel arrangements, as requested by the Director of Operations

• A high school diploma or equivalent is required; an associate’s or bachelor’s degree is welcome.
• Prior experience in an administrative, bookkeeping, or office support role.
• Strong Microsoft 365 skills and experience in Outlook and TEAMS.
• Meticulous, organized, and able to meet deadlines and ensure confidentiality.
• Strong computer skills, oral and written communication, and critical thinking abilities.
• Ability to work independently and collaboratively – facilitator.
• Experience with nonprofit or membership-based organizations is a plus.
• Prompt and dependable. People oriented necessary!

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