Job Description

Job description

Star Automation, Inc. was established in Menomonee Falls, Wisconsin, in 1991. We specialize in automatic unloaders & custom automation solutions to increase productivity, profitability and safety for injection molders worldwide.

We are seeking a skilled and motivated Administrative Assistant / General Clerk to join our dynamic team in Menomonee Falls, WI.

Summary

Under the direction of the Vice President General Affairs and Accounting & the Field Service Manager the Administrative Assistant / General Clerk performs a variety of routine and clearly defined clerical tasks in an office setting. This role is responsible for the preparation, filing, and maintenance of both physical and electronic records, ensuring accuracy and accessibility. The ideal candidate will be detail-oriented and organized, with the ability to follow standard procedures and use basic calculations to compile and verify information.

Essential Duties and Responsibilities

This list of duties and responsibilities is not all inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.

• Prepare, file, and maintain documents and records in physical or digital formats.
• Perform data entry into tracking databases and internal systems with accuracy.
• Compile, review, and verify information using standard methods and simple calculations.
• Respond to internal and external information requests via phone, email, or other communication channels.
• Retrieve records and documents as needed for reference or customer inquiries.
• Support general office operations, including photocopying, mailing, and ordering supplies.
• Reviews field service reports for accuracy and appropriateness, researches discrepancies and makes adjustments accordingly.
• Make calls to schedule transportation needs for employees of the company.
• Utilizes field service data systems to coordinate field service schedule and communicate to service employees.
• Perform duties of the Receptionist as needed.
• Maintain confidentiality and compliance with company policies and procedures.
• Completes special projects and other duties as assigned

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

Requires high school degree or Equivalent. Previous clerical or administrative experience preferred but not required.

Skills

• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Strong organizational and time management skills
• Attention to detail and accuracy
• Basic math and calculation skills
• Effective verbal and written communication

Reasoning Ability

Ability to apply commonsense understanding to carry out instructions furnished in written or oral form. Ability to deal with problems involving several concrete variables in standardized situations.

Other Qualifications

Requires the ability to operate a variety of standard office machines, to include a computer, telephone, fax, copier, etc.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, stand, use hands to fingers, handle, or touch objects, tools, or controls. The employee frequently is required to talk or hear. The employee is occasionally required to walk, stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 30 pounds, usually waist high, up to 50 feet away. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work will be performed in an office environment where the noise level is quiet.

Job Type

• Full-time / 1st Shift

Schedule

• Monday to Friday

Pay

• Starting at $18.00 - $23.00 per hour (based on experience/qualifications)

Work Location

• SAI office location - N90W14401 Commerce Drive; Menomonee Falls, WI

Pre-Employment Requirements

• Applicant must give authorization for a background check & pass a drug screening.

Benefits

• 401(k)
• 401(k) matching
• AFLAC
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Holiday Pay
• Life Insurance
• Paid time off
• Vision insurance

Company Website

You should be proficient in:

• Basic Computer Skills

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